Meet the Founder: Ines Kaps
A turn-around expert for global projects.
A dynamic Austrian by birth and European by heart
Founder and CEO of passion4projects academy & Kaps Consulting
| | I love projects! I love consulting! Years ago I cried in the toilet because I didn't know how to cope. I was being shouted at by an angry customer. An important stakeholder. I was tired and exhausted. That was not the only project on my desk. But all the other projects were suffering because of this crisis. There was a lot of stress and pressure from all sides: my company, the client, the team and the suppliers. I was miserable at work and at home. And I didn't see a future for myself in this company. Not after this project. Can you relate? Today, with more than 300 global projects under my belt, I am comfortable managing all types of difficult projects, stakeholders or conflicts. Clients call me, when their projects face a crisis. I am their "go-to" person for turning projects around. |
My mission:to be a role model and coach women to grow into thriving (project) leaders. | | I want to see project managers to - lead exciting and complex projects with ease (career impact),
- claim their boundaries for a balanced life (professional impact),
- transform their employers as decision makers (business impact).
What you will not find on my LinkedIn Profil: - I am married to the best husband in the world.
- There is always Lindt Chocolate in my fridge.
- I love to cook.
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Project Examples:
Carve-Out Management at an international Pharma Company, DE/CH Situation: the client, a mid-sized pharmaceutical company, bought 3 production sites in December 2021 from an international global pharmaceutical firm, a highly centralized firm, to integrate them by 02/2023. - Task:
- taking over the already running carve-out IT program management for 3 work-streams with initially 25 IT systems (Quality/GxP systems, hr systems and finance systems) 3 months after “day 1” with 8 months remaining. - Activities:
- Establishing a reporting schedule with the project managers.
- Consolidating the projects to 15 within the streams.
- Reviewing contracts with external provider
- Coaching 12 project managers in their design and project management tasks.
- Escalation management. - Result:
- structured and transparent projects
- additional projects and S/4HANA implementations for msg. - Role: project manager; individual budget: 170k euro; team size: 15
| | Organisational Transformation and PMO at an global Engineering Company, DE/DK Situation: The client assessed the outsourcing possibilities of all it activities to meet performance improvement objectives. The aim was to outsource 80% of all operational activities and transform a traditional IT organization into an agile organization. - Task:
- establishment of a PMO office and bi-weekly reporting of 36 products;
- supporting the change management product;
- support the IT leadership team during the organizational transformation - Activities:
- Design and moderation of a 2-days hybrid kick-off workshop with 55 global IT leaders on site and remote using safe to identify and work on vision, backlog, dependencies, and impediments.
- Design and implementation of a change strategy
- Development of the global reporting template and implementing a remote governance “project management factory”. - Result:
- a smooth, efficient, and transparent view on the program.
- An adaptive change and communication to engage employees.
- A framework agreement for msg industry advisors for 3 years - Role: engagement manager; msg budget: 700k euro; team size: 10; method: SAFe & Prosci ®
| | Roll-Out Turnaround in an international Pharma Company, Europe/US/JP Situation: The client intended to implement the core ITIL modules of ServiceNow based on core processes defined in Japan but adapted to European requirements with regards to GAMP5. - Task:
- taking over the project management role 6 weeks before the intended roll-out.
- Aligning the software development approach (scrum) to the GxP validation processes and requirements of the client. - Activities:
- Putting the roll-out on hold and the project status on red.
- Escalation and stakeholder management
- New roll-out planning with a 6months delay.
- Ensuring and supporting GxP and GDPR compliance
- Global alignment of new GxP compliant it-change management process - Result:
- fastest work council approval for the client in Europe;
- fastest it roll-out of a global solution in Europe;
- new service offering for msg,
- S/4 projects and framework agreement for 5 years - Role: project manager; individual budget: 750k euro; team size: 10; method: scrum and waterfall for GxP documentations
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Top 5 Clifton Strengths
Positivity: I have contagious enthusiasm.
Maximiser: I transform something strong into something superb.
Strategic: I create alternative ways to succeed
Relator: I enjoy and build longterm relationships.
Individualism: I figure out how different people can work together productively.
Education
- Executive MBA, Henley business school, | 2010 UK
Dissertation: key success factors in patent commercialization strategies - Magistra rer. soc. oec., Universität Klagenfurt, | 2002 Austria
- Master of arts, ESC Rennes, | 2000 France
Certifications
2024 Workshop Facilitation Masterclass
2022 FIN Academy: Investing for business angels.
2020 1st place in the int. speaking competition, Munich.
2019 WIN: negotiation masterclass
2018 CIPP/E certified information privacy professional Europe
2017 PROSCI CMP change management practitioner
2015 PMI PMP project management professional
2015 AIIM ERM electronic records management master
2012 DV NLP Master
Publications
